ESF Volunteer Opportunities
There are volunteer opportunities available as a board member, school representative, special projects or as a part of one of the ESF committees! ESF is a volunteer-driven organization and depends on volunteers to run its events each year. Please support ESF by donating your time and talent and have some fun in the process! Thank you.
Current Volunteer Opportunities
Event Volunteer
We are currently looking for volunteers for our 2011-2012 events in several areas. If you are interested, please fill in the contact form below.
Auction Positions
Online Auction (6-8 volunteers)
- Involves preparing and running the online portion of the auction currently scheduled for October 24th – November 2nd with registration beginning October 17th.
- Involves computer input, coordinating photography of various items, securing payment and distributing items to winners. (usually a few hours on an evening and morning the week after the auction is over).
Solicitations Team (10+ volunteers)
- Procure items to be auctioned. This includes cash donations to purchase items, gift certificates from local restaurants and businesses, physical items, etc.
Be True To Your School (2 volunteers per school)
- Involves soliciting items from schools for the online auction. Includes class performance tickets, experiences with teachers, administrators and parking spaces.
- Oversees artwork collection prepared by classes for the Art Auction (February event)
Graphic Arts (1 volunteer)
- Involves designing various signage, flyers and event catalog. Oversees all printed items. We already have a great designer, but could use someone who is good at writing copy to assist in creating flyers/signage.
Data Entry (4-6 volunteers)
- Both the online and solicitations teams will need people willing to spend time inputting information into the auction database. This can be done on your schedule during the day or evening from comfort of your home.
Décor (2-3 volunteers)
- Involves preparation of the rooms for the auction in accordance with the theme of the event, may be asked to assist in determining needed signage.
- Work with solicitations on ensuring all items have something physical on silent auction table or provide/secure props to decorate the tables. This would be fun to do as a group!
- May also be asking to package/pretty up donated items in baskets.
Ticket Sales/Registration/Table Assignments (6 volunteers)
- Responsible for collecting RSVP’s and preparing registration packets for night of the event and manning the registration table at the beginning of the auction on November 5th. This is a perfect job for a group of friends.
- Create table assignments using the auction software. Confirm food orders as well.
Close Out/ Night of Event (team of approximately 20 volunteers)
- Involves managing the check out process for items sold at the live event November 5th. Includes managing the items in the software program and closing down the tables.
- Also requires several bid spotters during the live portion of the auction. This crew is the last to leave!
Sponsorships (3-4 volunteers)
- Involves contacting local businesses for cash donations for the event.
Raffle Coordinator (1 volunteer night of event)
- Run raffle table night of event, secure volunteers to assist in ticket sales.
Signage (1 volunteer)
- This person will work with Auction chair and graphic artist in determining what signage is needed, create verbiage on signs if necessary and place orders with vendors prior to night of event.
Catalog Coordinator (1 volunteer)
- Works with Solicitations team and Graphic Artist ensuring all artwork is secured in proper format prior to catalog going to press.
Volunteer Coordinator (1 volunteer)
- Monitors the ESF website and places people looking to volunteer for event. Acts as liaison between chairs and committees and ensures all who offer to help are placed in a position.
Annual Giving Campaign Coordination Positions
- Executive Contact Team members for each School
- Classroom Contact Team
- Call-A-Thon
- Data Coordinator(s)/ Directed Giving
- Administration Assistance - copies and school deliveries
- Town Hall Mtg Coordinator
- Call-A-Thon Coordinator
- Skate Night for Olympus and Cavitt
- Encouragement Coordinators
- Matching Corporation Grant Coordinators
Please contact Shelli Teed-Bose for more information at steedbose@surewest.net.
Join a contact team for the Annual Giving Campaign
Be a part of ESF's small classroom-based "contact teams," during the Annual Giving Campaign. This entails contacting fellow school parents to generate the fullest participation possible at whatever donation amount affordable. We need 3-4 parents from each classroom to volunteer their time. ESF will provide you with training, information and materials (scripts, templates and Q&A sheet about ESF) necessary to successfully contact families whether by phone, emails or face-to-face. For details on volunteer opportunities, please contact Shelli Teed-Bose at: steedbose@surewest.net
CallaThon
Dates: February 29th, March 6th, 13th, and 15th
Times: 6:00 p.m. Training, 6:30 to 8:30 Making Calls
Location: Coldwell Banker, 4011 Woodcreek Oaks Blvd #110, Roseville
Refreshments Provided
Volunteers needed. Please fill out our volunteer form to help now…
5K Fund Run
Volunteer needs:
- Helping with registration - packet pick up on Friday afternoon (5/20), Saturday (5/21), and same day registration on race day (6:30-8:30am)
- Race/Expo Set Up (6:00-8:00am)
- Course Monitors (8:00 - 9:30am)
- Expo Volunteer (shifts range from 8-11am)
- Clean Up (11-1:00pm)
Volunteer Coordinator:
Jessica Keefe
sonomajess@hotmail.com
Golf Tournament
Volunteer needs:
- Help with planning.
- Solicitations.
- Set up and cleanup for day of event.
- Volunteer for working during golf.
Art Auction
Be True To Your School Liaisons (2 volunteers per school)
-Create a list by teacher
-Confirm that they are working on an art project
-Fill out the donation form
-Take a picture of the art (black background) and upload to graphic team
-Gather art
-Have teacher add picture and exhibition information to their website or newsletters
-Help set up and display
Marketing
-Save the date flyers
-Invitations
-E-blasts
-Banners
-Posters
-Table top Thank you
-Area Signage
-Power Point Presentation
-Program
Decorations-Crafts/face painting - 10 volunteers day of for crafts and face painting
-Decorate tables
-Crafts for kids
Logistics
-Secure storage space
-Extra tables (Greenhills and Olympus)
-Raisers (Olympus)
-Stands (Olympus)
-Racking (Douglas Ranch)
Talent
-Coordinate talent at each of the schools (4th through 8th)
-Other possibilities: D.I. teams, k through 3rd grade songs
-Schedule talent
-MC schedule
Sponsors
-Meet with potential sponsors (see sponsor levels)
-Secure 15 to 20 raffle items
Hospitality
-Secure food vendors and food donations
-Coordinate ESF concession stand
-Coordinate and arrange staff reception and voting
Raffle
-Coordinate team to sell tickets
Volunteer Coordinator
-Coordinate volunteers for: set up, day of, tear down
Close Out – Holly
-Processes sales
Treasurer
-Closes out concessions, raffle and art sales
-Creates final income statement
MISC
-Stuff goodie bags